HVAC filter compliance · Florida multifamily
Never chase a
filter again.
Your lease says residents change the AC filters. They don't. Keptly makes compliance actually happen — delivered, verified, and documented across every occupied unit — so preventable HVAC emergencies stop hitting your variance report.
Built by a Florida multifamily maintenance supervisor who got tired of the 9 PM Saturday calls.
The lease enforcement gap
The lease says one thing. Your maintenance phone says another.
It's in every lease. You post notices. You send portal reminders. Maybe 1 in 5 residents actually changes the filter on time.
The other four only "discover" it when the AC fails — frozen coil, angry resident, a one-star review, and a maintenance team running on overtime at 9 PM on a Saturday.
6 months. No filter change.
It's not the repair bill. It's the AC you replace years early.
A frozen coil usually gets cleared on-site — the real cost shows up later. Florida heat runs the system 2,800+ hours a year, and a clogged filter keeps it running hot for months, until a unit built for 12 years dies in 6–8.
Filters cost $2–5 wholesale.
That's not the problem.
Getting them changed, verified, and documented — in every occupied unit, on time, with proof — that's the compliance problem Keptly closes.
How Keptly works
Compliance, handled. Without adding work to your team.
We never enter units, never touch the equipment, and never add to your maintenance team's plate. We just close the loop.
Delivered
A fresh filter dropped at every occupied unit's door, every month. Door-to-door — no unit entry, no escort needed.
Reminded
A bilingual SMS (English & Spanish) tells the resident exactly what to do, with a 60-second how-to video.
Verified
The resident uploads a photo of the installed filter. AI confirms it's real, clean, and actually in place.
Documented
You get audit-ready compliance records and a monthly report showing exactly what you saved.
Why Keptly is different
Not mail-order filters. A compliance system.
Most "filter programs" ship a box and hope. Keptly is built for Florida operations — and built to prove the work got done.
Bilingual by default
Up to 40% of Florida residents speak Spanish at home. Every reminder reaches every resident — EN & ES, no awkward translations.
Photo + AI verification
We don't assume compliance — we confirm it. Every installed filter is photographed and AI-checked. No guesswork.
Florida-local delivery
Filters delivered to the door by a local helper — not shipped to a mailbox the resident ignores.
Audit-ready documentation
Proof for ownership, insurance, and your variance report. Every change, timestamped and verified.
What changes for you
The numbers get quieter. So do your weekends.
Start with the numbers
See what this is costing you — before you commit to anything.
We'll build a property-specific breakdown of what preventable HVAC emergencies are likely costing you today. If the math makes sense, start with a 90-day pilot at one property — cancel anytime after the first 30 days, no penalty.
Get your property's cost breakdownFully managed (we supply the filters) or service-only (keep your filter budget) — same compliance · No long-term lock-in · Pilot pricing for first properties
Start with the numbers
Stop chasing filters. Start closing the gap.
Run the free 60-second assessment and get a property-specific breakdown of what filter neglect is costing you — no call required.